Procurement-ready headshot photography for HIMSS, AAMC, AMA Annual, MGMA, Becker's Healthcare, AHA Leadership Summit, and individual health system events. Nationwide flat-rate pricing, image-rights handled correctly, professional appearance standards your physician and executive attendees expect, and the documentation hospital procurement requires.
Health system procurement is among the slowest in any industry. We've reduced it to days by sending the document trail before you ask.
Hospital and health system procurement teams typically take 4-6 weeks to onboard a new vendor. Every document on the left short-circuits a review cycle. Our typical hospital client moves from first inquiry to signed contract in five business days.
We handle physician and executive image rights with the standards your communications team expects. Galleries can be configured to require attendee email confirmation before download, and we honor opt-out and image-removal requests within 24 hours.
We've delivered for health systems and medical associations at HIMSS, AAMC, AMA Annual, MGMA, Becker's Hospital Review, and AHA Leadership Summit. Reference list on request, under NDA.
Request a procurement-ready quoteBLINK runs two specialized service lines for corporate events. Our primary offering is on-site event headshots: a turnkey, flat-rate headshot station for your attendees. We also offer full corporate event photography for organizers who need complete event coverage. Book one on its own, or bundle both and save.
A complete on-site headshot experience for your attendees. Studio lighting, branded backdrop, 20 headshots per hour, and an individual online gallery delivered to every attendee.
Full coverage of your event: keynotes, breakouts, networking, branded moments. Delivered to a private branded gallery within 48 hours. Bookable on its own dedicated page.
We set up a full professional headshot station at your event: studio lighting, a branded backdrop, and real-time retouching. The station runs at up to 30 attendees per hour (about two minutes each from walk-up to gallery link), so the line keeps moving.
Every attendee receives their own individual online gallery with retouched high-resolution files and share-ready crops. Schedule the station into your agenda, run it through registration, or pair it with networking breaks without it becoming a bottleneck.
One flat rate, every city. When we quote your event, you see the final number, whether the venue is in Miami, New York, Los Angeles, Austin, or anywhere else in the 50 states.
Pricing is driven by hours on-site and number of stations. Travel, equipment, retouching, and branded gallery included in every package.
Each price below is the total cost. No travel fees, no location-based fees, no surprises.
Total cost. No travel or location-based fees.
Request a half-day quote →Total cost. No travel or location-based fees.
Request a full-day quote →Total cost. No travel or location-based fees.
Request a 2-day quote →Complete editorial coverage of your event: stage, audience, and everything in between. Publish-ready images delivered to a private branded gallery within 48 hours.
Book both services for the same event and save 10%. One BLINK team on-site, one invoice, one branded gallery covering headshots and event photography together.
One team, one invoice, one branded gallery. Nationwide travel included.
Tell us your event date, venue, attendee count, and branding. We respond within 24 hours with a flat-rate quote.
We walk through the logistics together. You get a short venue checklist (a 10×10 ft space, one power outlet, and Wi-Fi), a place to drop your branding assets, and a confirmed schedule a couple of weeks before the event.
Our team arrives 90 minutes early, sets up lighting, runs the station at up to 30 attendees per hour, and sends each attendee their individual gallery link on the spot.
Branded event gallery goes live in 24–48 hours with every image, social formats, and an analytics dashboard.
One number, every city. Travel, equipment, retouching, and gallery hosting are included. Same price in Miami, New York, or Los Angeles. No travel fees, no regional upcharge, no line-item surprises.
A steady two-minute pace per attendee keeps the line moving without sacrificing quality. Run the station through registration, a coffee break, or networking and the schedule stays on rails.
The backdrop, the gallery, the email delivery, the download page: all branded to your event. Attendees remember your event. We operate in the background.
When attendees share their headshots on LinkedIn, they share your event's branding with it. The gallery lives at a custom URL, uses your logo and colors, and includes share buttons pre-loaded with your event hashtag.
“We had 400 physician attendees at our health system's leadership summit. We needed someone who would handle the physician schedules — they cannot wait 20 minutes in line — and the image rights without us having to chase signatures afterward. BLINK ran it like a clinic schedule. On-time, on-budget, image rights clean.
Director of Physician CommunicationsAcademic medical center · leadership summit
“HIMSS booth headshots used to be our budget headache. BLINK gave us one flat number, ran the station for 8 hours, and delivered branded galleries to every booth visitor. Our membership team saw a 22% LinkedIn share lift in the two weeks after.
VP, MarketingHealthcare technology vendor · HIMSS booth
“Our health system's vendor compliance review is slow on purpose. BLINK was the first new photographer to clear in under a week — every document they needed, they sent unprompted on day one.
Manager, Vendor ComplianceRegional health system
BLINK Photo Co. has delivered events for health systems and medical associations at HIMSS, AAMC, AMA Annual, MGMA, Becker's Hospital Review, and AHA Leadership Summit. Specific client names are protected under NDA, but our procurement-readiness package is sent within one business day of any first call.
Yes. We sign mutual NDAs as a default and accept one-way NDAs without redlines for routine engagements. We also have our own NDA template if you'd prefer to use ours. Photographers, retouchers, and any on-site staff are bound by the same agreement, with personally signed acknowledgments available on request.
Yes. Our standard COI carries $1M general liability with the client and venue listed as additional insureds. Delivery is within 24 hours of request. Higher limits ($2M, $5M) and umbrella coverage can be arranged on request for an additional documented cost. We don't pass insurance costs on as line items at standard limits.
Our core photography team is W-2. We do contract qualified specialists in cities outside our five primary markets (Los Angeles HQ, Miami, Atlanta, Orlando, Austin) — when we do, we disclose the contractor structure upfront, run background screening, and the contractor signs your NDA the same as a W-2 photographer. We do not subcontract without prior disclosure.
Image files and attendee email lists stay within our delivery infrastructure for 30 days post-event, then are purged unless you instruct otherwise in writing. We do not use attendee images in our portfolio without explicit written consent. Galleries can be configured to require attendee email confirmation before download, and we honor opt-out and image-removal requests within 24 hours. We are happy to align to your firm's specific data-retention or GLBA-derived policies.
NET-30 is our standard. NET-60 is available on request. We're set up to invoice through Workday, Coupa, and Ariba, and can adapt to most enterprise AP platforms. Single PO covers the entire engagement — no surprise back-end invoicing.
Event headshots are professional portrait photographs captured on-site at a corporate event. Conferences, trade shows, summits, and offsites. BLINK sets up a full studio-quality headshot station at the event: studio lighting, branded backdrop, and a real-time editing workflow. Each attendee sits for about two minutes, sees their retouched shot on-screen, and receives a private gallery link with downloadable high-resolution files. It replaces the old model of attendees booking individual studio sessions.
BLINK event headshots come in three flat-rate options: Half Day $3,200 (up to 4 hours, up to 120 attendees), Full Day $4,850 (up to 8 hours, up to 240 attendees. Most booked), and 2-Day $8,500 (two consecutive days, saves $1,200 vs. booking two single days). All packages include up to 30 attendees per hour, individual gallery delivery, nationwide travel, and a branded event gallery. Pricing is the same in every U.S. city. No travel fees or location-based surcharges. 3+ day events and multi-station setups are quoted on request within 24 hours.
A single BLINK headshot station paces up to 30 attendees per hour. That's about two minutes each from walk-up to gallery link. A half-day package covers up to 120 attendees, a full-day package up to 240, and a 2-day package up to 480. For higher volumes we add parallel stations and send a custom flat-rate quote within 24 hours.
Every flat-rate package (Half Day $3,200 / Full Day $4,850 / 2-Day $8,500) includes on-site professional lighting and a branded backdrop, up to 30 attendees per hour of throughput, real-time retouching, an individual online gallery delivered to every attendee, a branded event gallery in your logo and colors, LinkedIn-ready crops, 30-day gallery hosting, nationwide travel, and a Certificate of Insurance.
We pace up to 30 attendees per hour per station, about two minutes each from walk-up to gallery link. Each attendee poses, reviews their shot, and receives a QR code that opens their individual gallery with retouched high-resolution files and share-ready crops.
Yes. BLINK runs on-site event headshot stations in all 50 states. The price is the same whether your event is in Miami, New York, Los Angeles, Chicago, or anywhere else. Travel, lodging, and equipment shipping are included in every flat-rate package. No surcharges, no regional upcharge.
We recommend 6 to 8 weeks out. Larger events (200+) benefit from booking 10 to 12 weeks ahead so we can staff multi-station setups. Last-minute bookings are possible depending on availability, so just ask us.
Yes. A single station handles up to 240 attendees in a full day at 30 per hour. For larger events we add parallel stations, or extend with our 2-day Event Headshots package ($8,500 flat, save $1,200 vs. two single days). We send a custom flat-rate quote within 24 hours.
Yes. Corporate Event Photography is a separate service at a flat $2,200 for a full day. It has its own page with full details, inclusions, and booking. See Event Photography →
Yes. Our 2-day Event Headshots package is $8,500 flat. A $1,200 savings vs. booking two single days at $4,850 each. Same station, same team, same backdrop across both days, and one branded event gallery covering everything. For 3+ day events we send a custom flat-rate quote within 24 hours.
A dedicated 10×10 ft space with access to one standard power outlet. Wi-Fi is helpful but not required. Everything else. Lighting, backdrop, cameras, editing stations, signage. Is ours.
Yes. Every gallery uses your event logo, your brand colors, a custom URL, and your hashtag on the share buttons. Attendees receive the email "from" your event.
Yes. Each attendee gets their individual gallery link on-site via QR code. Retouched high-resolution files and share-ready crops, ready to download. The full branded event gallery with every image goes live within 24–48 hours.
Yes. BLINK carries $2M general liability and $1M professional liability. A COI naming your venue or organization is provided at no additional cost.
Tell us about your event. We'll send a custom quote within 24 hours. No obligation, no sales pressure.
We reply within 24 hours. Flat-rate quote, no sales pressure.